Scenario: Recently a client asked us to help with the Outlook to G Suite migration. He was using Outlook for a long time and since now he has a business account setup with G Suite, he didn’t want to use both emails. So we helped him migrate all his emails and contacts from his outlook account to his new G Suite Email.
Let’s look at the steps;
Step 1: Login to your Outlook account and click on the File menu
Step 2: Then navigate to ‘Open & Export’ and then click on the ‘Import/Export’ option.
Step 3: The Import and Export window will now pop up and from the actions listed, choose the “Export to a file” action. Click next and it will let you choose the file type for the export backup.
The file type should be .pst. Please refer to the screenshots for assistance.
Step 4: Now, we have to choose what to export. Available options include inbox, Drafts, Sent Items, Calendar, Contacts, etc.
Step 5: After selecting the essential data you can click Next and the upcoming page will let you choose the folder to save the export file.
Then click Finish.
Once you click finish the export file will be saved the folder you choose.
Step 6: Next step is to download the Migration Tool, and to Install & Run it. Here’s the link to Download the tool, G Suite Migration for Microsoft Outlook.
Step 7: Open the tool and enter the G Suite Email Address in the text box when prompted, and click continue.
Step 8: Click Allow for the permissions window that pops up and you will see a message at the end, “Authorization has been granted successfully. Please switch to your application.”
Step 9: Now the application will ask you to choose an Outlook profile or to select a PST file. IN this case, we are importing from a PST file.
Select ‘Migrate all data’ and click Next
Select the backup and click Open
Step 10: Check the data you wish to migrate, then click Migrate
Finally, as you can see the migration is complete.
Step 11: The last step is to check whether the emails got transferred or not. To do that, login to your Gmail with your G Suite Email ID and password
Click the inbox, Now you will see a backup.pst in the mail section. Extend the backup.pst to access the inbox, deleted, sent etc emails.
Finally, we are done with our Outlook to G Suite migration tutorial. I hope this helps, let us know in the comments if you face any errors while doing this.